Common rules for exchanging e-mails in a professional way are listed below. Any e-mail that does not abide by these rules will be ignored by most of the professionals.
- E-mails should be written in English
- Use your neutral/official e-mail account
- It is highly recommended for you to exchange e-mails via e-mail accounts that are variations of your real name and surname. Nicknames or similar things should not be used.
- Provide a descriptive “subject” for your e-mail
- Any e-mail with an empty subject field will be disregarded
- Any e-mail without a proper/accurate subject will be disregarded
- An e-mail should not contain any sort of abbreviations in its subject field
- Provide a proper greeting/salutation
- Introduce yourself in the first paragraph
- Please provide all the necessary set of information such as name, surname, and so on.
- Write your message into the body of the e-mail in a very concise way
- Do not use slang in the body of your e-mail
- Proofread the body of your e-mail at least once
- Provide the correct form of leave-taking
- Sign your e-mail with your full name and surname
- Proofread your entire e-mail before sending it in order to get rid of typos, misspelling, inverted sentences, non-grammatical structures, slang, and so on.